The City of Ruston offers several facilities available for rent for meetings, weddings, receptions, community events, conferences, and other special occasions.
Facility Rental Calendar
To check the availability of a venue, please refer to the Facility Rental Calendar, above.
Please Note: If a reservation appears on the calendar for a specific date, that venue is unavailable.
Rental Policies
- Facilities are reserved from 8:00 a.m. to 12:00 midnight on the rental date, regardless of the event's start time or duration.
- A 50% rental deposit is required at the time the contract is signed to reserve a facility.
- All events must conclude, and cleanup must be completed, by 12:00 midnight.
- Tables and chairs are provided for the Civic Center, Peach Suite, and Historic Fire Station, including the initial setup and takedown.
- Kitchen access is included with rentals of the Civic Center and Historic Fire Station.
Early Facility Access
If you need access to the facility before your scheduled event day, those dates must be reserved as part of your rental.
If the facility is not already booked on the day immediately before your event, early access may be available during the following business hours:
- Monday–Thursday: 8:00 a.m. – 5:00 p.m.
- Friday: 8:00 a.m. – 11:00 a.m.
Weekend and holiday access is not available.
Access outside of normal business hours is available for an additional $50 per hour. Requests for additional access time must be submitted at least 21 days before the event.
Please note that the City cannot guarantee the exact time the facility will be set up as requested.
Holiday Closures
Facility rentals are unavailable on the following holidays:
- New Year's Eve and New Year's Day
- Martin Luther King Jr. Day
- Presidents Day
- Easter weekend (including Good Friday)
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Thanksgiving Day and the day after Thanksgiving
- Christmas Eve and Christmas Day
Facilities
Rental Discounts
Only one discount may be applied per rental.
- Historic Fire Station: 15% off rentals of two or more consecutive days
- Civic Center: 25% off rentals of three or more consecutive days
- Peach Suite: 10% discount when rented with the Civic Center
- Qualified nonprofit organizations: 25% off all rentals (must be in good standing)
Payment Schedule
- 50% of the rental fee is due when the contract is signed to reserve the facility.
- The remaining balance is due no later than 40 days before the event.
- Reservations made less than 40 days before the event require payment in full at the time the contract is signed.
Cancellation & Deposit Refund Policy
- 100% refund for cancellations made 90 or more days before the event.
- 50% refund for cancellations made 60–89 days before the event.
- Deposits are non-refundable for cancellations made less than 60 days before the event.
Included with Your Rental
The following amenities are included where applicable:
- Initial setup and takedown of tables and chairs
- Sound system
- Projector and screen
Security Requirements
Security is required for all events where alcohol will be served.
- Security fee: $60 per hour, per officer
- Historic Fire Station: One officer required
- Civic Center: One officer required for every 100 attendees
*Alcohol may only be served by a licensed caterer.
The following are not permitted at any City facility:
- Non-licensed alcohol sales
- BYOB (Bring Your Own Beverage) events
- Concert-style events involving alcohol service
Security arrangements are coordinated through the Facility Coordinator.
Contact Information
For facility rental information or to reserve a venue, please contact the Mayor's Office at (318) 251-8621 and select Option 6.
